Resources & Publications
Administrative Procedures
 

Policy Update (June 2018)

Legislation requires that all Alberta school jurisdications must have policies/administrative procedures that comply with amendments made to the School Act (Sections 16 & 45) by Bill 10 and Bill 24, and that these materials be posted on school division websites by June 30, 2018. 

Holy Spirit Catholic School Division has been working with Alberta Education to update our current policies and administration procedures to ensure that they comply with legislative requirements.

The highlighted administrative procedures are: 

134: Suporting Students in Inclusive Communities

314: Welcoming, Caring, Respectful, and Safe Learning Environments

315: Student Code of Conduct

 


Section 100 General Administration

100 - Smoke Free Environment
101 - Workplace Hazardous Materials Information System
102 - Occupational Health and Safety
103 - Communicable Diseases
104 - Harassment
105 - Fire Drills and Fire Prevention
106 - Bomb Threats
107 - Emergency School Closure and Evacuation
108 - Instructional Year
110 - Dealing with Vandalism
114 - Technology
115 - Freedom of Information and Protection of Privacy
116 - Copyright
          116A - Fair Dealing Guidelines
118 - Input into Decision-Making
119 - Issues Management
120 - Community Use of School Facilities
121 - Alcohol Consumption on Division Premises or During School or Division Activities
122 - Political Electioneering
125 - School Councils
*126 - Facility Planning
127 - Naming of Educational Facilities
128 - Policy Dissemination
129 - School Based Decision Making
130 - Public Civility in Schools
132 - Protocol for School Lockdown
          132A - Checklist: School Guide to Lockdown Protocol
          132B - Record of Lockdown Practices
134- Supporting Students in Inclusive Communities
         134A - CCSSA LIFE Framework
         134B - Student Group and/or Activity Propsoal
143 - Flag Protocol
164 - Smudging/PipeCeremonies

 

Section 200 - Instructional Programs and Materials

202 - Religious Education
203 - Family Life Education
204 - Off-Campus Education
206 - English as a Second Language
207 - Controversial Issues and Materials
208 - Locally Developed Courses
209 - School Libraries
210 - Challenge to Learning Resources
211 - Distance Learning
*212 - Inclusive Education
213 - Early Childhood Services Program
214 - Home Education
215 - Outreach School Program
216 - French as a Second Language
217 - French Language Immersion
218 - Special Project Courses
220 - Focus Programs

 

Section 300 - Students

300 - Student Residency and Admissions
301 - School Entrance Age
302 - School Attendance Areas
303 - Attendance of Non-Alberta Students
304 - Out of Division Program Sponsorship
305 - Assessing and Evaluating Student Achievement
306 - Student Records
307 - Young Offenders Records
308 - Parent-Teacher Interviews
309 - Child Abuse and Neglect
310 - Assisting a Student in Case of Accident or Illness
311 - Administering Medical Treatment to Students
312 - Accident and Incident Reporting
313 - Anaphylaxis Students
         313A - Anaphylaxis Resources
314 - Welcoming, Caring, Respectful, and Safe Learning Environments
315 - Student Code of Conduct
316 - Student Attendance
          316A - Absentee Resolution Framework
317 - Student Use of Alcohol, Drugs (Restricted or Illegal), Tobacco and Electronic Smoking Products
318 - Possession of Weapons or Potentially Dangerous Items in School
319 - Suspension and Expulsion of Students
320 - Interrogation of Students
321 - Student Search Procedure
          321A - Locker Rental Agreement
322 - Violence Threat / Risk Assessment (V-TRA) Protocol
          322A - Fair Notice Letter
          322B - Stage I V-TRA Report Form
348 - Extra Curricular Activities
349 - Field Trips 
                  **Amber, Green and Red Activities
350 - Student Transportation

           350A - Student Transportation Fee Schedule
351 - Student Conduct on School Buses
*352 - Transportation of Students by Private Vehicles
353 - Graduation Ceremonies
354 - Student Recognition
355 - Video Surveillance
          355A - Freedom of Information and Protection of Privacy Act: Section 40
356 - Student Discipline and Intervention

 

Section 400 - Personnel and Employee Relations

400 - Recruitment and Selection of Teachers
401 - Recruitment and Selection of School Administrators and Supervisory Staff
402 - Rotation of School-Based Administrators
403 - Teacher Professional Growth Plan
404 - Expectations for Teacher Performance
405 - Teacher Evaluation
406 - Duties and Responsibilities of Substitute Teachers
407 - Assignment and Transfer of Teachers
408 - Resignation and Retirement of Teachers
409 - Teacher Professional Development Days
410 - Recruitment and Selection of Staff
411 - Assignment of Support Staff
412 - Support Staff Skills Development Program
413 - Support Staff Reduction
414 - Certificated Staff Professional Dress
415 - Faith Formation for Teachers New to Holy Spirit Catholic Schools
          415A - Pastoral Letter: A Burning and Shining Lamp
          415B - CCSSA: The Excellent Catholic Teacher
416 - Development of Job Descriptions for CUPE 1825 Positions 
418 - Local Authorities Pension Plan (LAPP)
419 - Medical Examinations
420 - Personnel Files
421 - Declaration of Confidentiality
424 - Leaves of Absence
425 - Leaves of Absence for Political Purposes
426 - Secondment Leaves
*430 - Staff Operation of Vehicles for Employment Purposes
433 - Working Alone
439 - Liaison of Schools with Parish Priests
440 - The Role of the Deputy Superintendent
**441 - School Leaders: Principal and Associate Principal(s)
445 - Designation of an Acting Principal
446 - Administration Time Provided to School Principals
447 - Employee Recognition
460 - The Role of the Secretary-Treasurer

 

Section 500 Business Administration

501 - Development of the Annual Operating Budget
502 - Implementation of the Annual Operating Budget
503 - Petty Cash
505 - Purchasing Procedures
506 - Disposal of Division Property
507 - Donations to Schools
508 - Advertising, Distribution and Merchandising in and through Schools
510 - School Fees
512 - School Generated Funds
513 - Fundraising
515 - Co-Curricular Grants For Teachers
516 - Purchasing Cards
          516A - Cardholder Agreement
          516B - Distribution of Division Purchase Cards
517 - Expense Reimbursement

 

* - Revised in the 2018/2019 School Year

** - Added in the 2018/2019 School Year

 
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